Ethiopian Customs Commission Announces Vehicle Spare Parts Procurement Tender (ECC-NCB-G-0646-2018)

The Ethiopian Customs Commission (ECC), through its Mekelle Branch Office, has officially announced a public procurement opportunity for the supply of vehicle spare parts. This tender is part of the government’s ongoing effort to maintain operational efficiency and ensure the smooth functioning of its vehicle fleet across different departments.
The procurement is open to qualified suppliers under a national competitive bidding process, giving eligible Ethiopian businesses a fair opportunity to participate in government contracts.
This article provides a complete breakdown of the tender, including eligibility requirements, submission guidelines, deadlines, and important conditions that bidders must follow.

Overview of the Procurement

Opportunity
Government institutions rely heavily on vehicles for logistics, inspections, and field operations. To ensure uninterrupted service delivery, regular maintenance and replacement of vehicle components are essential.
For this reason, the Ethiopian Customs Commission – Mekelle Branch Office has opened a tender for the procurement of various vehicle spare parts.
This procurement is conducted under the following conditions:
Open national competitive bidding
Government treasury-funded project
Strict compliance with Ethiopian public procurement regulations

Notice: The project is managed from Mekelle, where the branch office is located.

Scope of the Tender

The main objective of this procurement is to supply different types of vehicle spare parts required for maintenance operations.
These spare parts may include components used in:

• Engine systems
• Transmission systems
• Brake systems
• Electrical systems
• Suspension and steering systems
• General vehicle maintenance parts
• The selected supplier will be responsible for delivering quality spare parts that meet the technical specifications provided in the official bidding document.

Important Dates and Deadlines

Applicants must strictly follow the schedule below:

• Invitation Date: June 1, 2026
• Clarification Request Deadline: June 6, 2026 – 5:00 PM
• Bid Submission Deadline: June 11, 2026 – 9:00 AM
• Bid Opening Date: June 11, 2026 – 9:30 AM

Late submissions will not be accepted under any circumstances.

Participation Fee and Bid Security

To participate in this tender, bidders are required to meet the following financial conditions:

Participation Fee

200 Ethiopian Birr (ETB)

Bid Security Requirement

60,000 ETB

Accepted forms of bid security include:

• Bank Guarantee
• Certified Payment Order (CPO)
• Bank transfer confirmation (for eligible bidders)
• SME support letter (for small and micro enterprises where applicable)
• The bid security ensures that participants are serious and capable of fulfilling contractual obligations.

Eligibility Requirements for Bidders

To ensure fairness and transparency, the Ethiopian Customs Commission requires all bidders to meet strict eligibility criteria.

Financial Requirements

Applicants must demonstrate strong financial capability by submitting:

• Audited financial statements certified by an independent auditor
• Evidence of sufficient annual turnover as specified in the bid document
• Bank reference letters confirming financial credibility
• Bank statements covering the last six months
• Additional documents proving financial stability
• These requirements ensure that only financially capable suppliers participate in the procurement process.

Legal Requirements

All bidders must comply with Ethiopian business and tax regulations. Required documents include:

• Valid business license relevant to the supply sector
• Tax clearance certificate issued by the tax authority
• VAT registration certificate
• Excise tax registration certificate (if applicable)
• Registration in the national electronic government procurement system
• Proof of nationality eligibility
• Confirmation of no debarment from public procurement
• Declaration of conflict of interest status
• Ownership and control disclosure information
• Latest VAT declaration report
• These requirements ensure legal compliance and transparency in government procurement.

Professional and Technical Requirements

Bidders must also demonstrate technical competence and industry experience, including:
Relevant professional certificates (if required)
Evidence of previous experience in supplying similar goods
Completed technical specification forms
Delivery and completion schedules
Compliance with all technical requirements outlined in the bid document
These criteria ensure that selected suppliers can deliver high-quality goods within the required timeframe.

Submission Guidelines

All interested bidders must submit their documents to the official procurement office.
Physical Submission Address
Ethiopian Customs Commission – Mekelle Branch Office
Street: SOS Mazoria
Room: 301
P.O. Box: 516
Country: Ethiopia

Email submission may be accepted depending on the bid document instructions:
euunatey0207.com@gmail.com

Legal and Procurement Conditions

This procurement process is governed by the public procurement laws of the Federal Democratic Republic of Ethiopia.
Key conditions include:
The procuring entity reserves the right to accept or reject any bid
The tender may be modified or canceled at any time
All submissions must comply with official requirements
Incomplete or late submissions will be disqualified

Why This Tender Matters

Government tenders like this provide significant opportunities for local suppliers and businesses. Participating in public procurement can help companies:
Expand their market reach
Build long-term government contracts
Increase revenue stability
Improve business credibility
Gain experience in large-scale supply contracts
For many businesses in Ethiopia, especially those dealing with automotive parts, this type of tender represents a valuable growth opportunity.

Tips for Successful Bid Submission

To increase your chances of winning the contract, consider the following:
Carefully review all tender documents before submission
Ensure all financial and legal documents are valid and updated
Double-check the technical specifications
Submit documents well before the deadline
Maintain proper organization and labeling of files
Include all required certificates and declarations

The Ethiopian Customs Commission’s spare parts procurement tender offers a valuable opportunity for qualified suppliers to engage in government supply contracts. With strict eligibility requirements and a transparent bidding process, this tender ensures fair competition and quality service delivery.
Businesses that meet the financial, legal, and technical requirements are encouraged to participate and submit their bids before the deadline.
Timely preparation and careful attention to detail can significantly improve the chances of success in this competitive procurement process.